How to write a proposal letter to school district

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How to write a proposal letter to school district

Executed well, it can decrease crime, improve education outcomes, and build positive life skills. Much more than just a way reduce the number of latchkey kids, these programs give structure, support, and supervision that can truly help the next generation.

With that goal in mind, you may be fired up to put a great evidence-based after-school program into effect in your community, but first you have to find the funding.

Most after-school programs will need to capture some basic startup funding to fulfill at least a preliminary program budget and get off the ground. School funding is already tight, and more foundations and government grantmakers are prioritizing outcomes-based programming.

As a result, you may need to convince a school board or district office to allocate extra funds for your cause, or submit your proposal to foundations or government grant offices.

There are a seemingly infinite number of ideas about who can benefit from after-school programs, but who do you want to help? Children receiving free and reduced lunches? Students who are struggling with math? Kids with emotional and behavioral challenges?

how to write a proposal letter to school district

New programs are much more likely to be successful, and fundable, if they meet an identified need in their community. Program managers should speak to local school officials, parents, or childcare resources and referral agencies to determine where there is a need for a particular type of after-school program.

One of the most important parts of defining the need is identifying who will benefit from the program. Of course, you might have some basic ideas and numbers already. After all, most after-school programs are developed in response to concerns and negative trends within a community or school district.

One creative example of a program focused on homeless youth was the Drop After Dark program in Milwaukee. By focusing on providing a safe and fun place for homeless students to spend the night, they were able to attract homeless youth without stigmatizing the experience.

This was only possible after they had a bust with their first event due to poor marketing. They pitched the event specifically towards homeless individuals by advertising it as a place to get warm — a definite need in the community, but not one that spoke to their youth audience.

The lesson here is that if your goal is to build a successful, evidence-based program and make sure you can capture sustainable fundingyou need to build a robust profile of your target community with depth and details. Develop Your Goals and Metrics How are you going to show that your program is effective?

But showing them that matriculation rates rose across the students participating in the program will go much farther towards convincing those same funders that your program works.

Besides the fact that after-school proposals are expected to clearly state which metrics they will eventually be evaluated on, waiting until a program is up and running to develop your tracking system means you are constantly playing catch-up and discovering details you wish you could have captured in the past.

Once defined, good metrics help you make a strong case for your program at every level. School administrators, teachers, parents, funders, and even potential volunteers will begin the conversation with clear and consistent expectations that will guide program implementation.

When we know what works best and act on it, we achieve better results. Some small changes can end up having a dramatic impact on outcomes, and new programs that lack examples and experienced staff or volunteers are particularly vulnerable to those types of changes.

Creating a plan for widespread training and quality assurance during program implementation is critical. Make sure that you have a detailed and well-thought-out plan for how you will ensure program fidelity.

How ETO Software Can Get Your Program Started ETO software gives you an edge in capturing funds for after-school or youth programs, especially as more and more funders are expecting programs to follow evidence-based practice.

Having robust outcomes-based tools like ETO software demonstrates your ability to meet compliance and reporting requirements and also demonstrates that you recognize and share a commitment to driving true social change.

This improves your chances of capturing funding and can streamline the award process so you can start implementing your program and meet your goals sooner. In addition, it can help you in the formative process of planning your proposal.

Who are you helping? ETO software gives you the tools to capture and analyze real, current data about the students you want to serve. The basics — keeping track of client demographics, services, and outcomes will always be there — but the specifics are always changing.

You can begin building your internal data systems knowing that ETO software is designed to grow with you. Plus, using ETO software gives you the ability to present that data in clear, easy-to-understand reports that will help convince funders of your evidence.In Roanoke County, problems with the electronic pollbooks normally used to check in voters spurred officials to revert to paper books to avoid any on-site equipment failures.

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